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Young Musicians Programme Coordinator

Posted on 11 April 2017

Application closing date: 9am Friday 28th April 2017

Introduction to Sage Gateshead

Founded in 2004, Sage Gateshead has an international reputation as a new centre for music combining performance, education and participation working across a wide range of musical genres and reaching a broad audience. It is also one of the region’s leading conference centres. Founded with a mixed business model, the charity’s turnover of £15million combines, box office, commercial, fundraised income with public subsidy.

Sage Gateshead runs:

  • A Performance Programme of events and festivals across musical genres (folk, classical, rock, indie, jazz, electronic) for 360 days of the year (1700 seater and 600 seater venues)
  • Royal Northern Sinfonia, the UK’s only full time contract chamber orchestra
  • One of the largest Music Learning & Participation Programmes in the UK
  • One of the biggest conference and events businesses in the north
  • A folk development agency, Folkworks
  • An iconic visitor attraction, designed by Foster + Partners on the banks of the Tyne with a large public space, three auditoriums and 25 learning spaces.

In 2015/16 Sage Gateshead delivered:

  • 623 performance events
  • 16,045 courses, classes and workshops
  • 84 conferences
  • 22 premieres and commissions
  • 105 broadcasts

In 2014 Sage Gateshead completed its first decade. During this period the charity had:

  • 6 million visitors
  • 1.5 million participants
  • 1000 conferences
  • 4000 concerts
  • £283 million of economic benefit to the region

About the role

Each year Sage Gateshead has over 500,000 people come into our building, 50,000 people attend live events beyond our building and 2 million people engage with our work via digital and broadcast content. Our audience is diverse and has both a high level of new attenders each year and a core of extremely frequent attenders.

We are 12 years old and have a new vision for the next phase of our life, working together with Baltic Centre for Contemporary Arts and 8 other venues in NewcastleGateshead to increase cultural engagement, establish the region as a great place to be an artist and build social and economic value for the North of England.

Our Young Musicians Programme is the leading musical training in the north for young people aged 4 – 18. It helps young musicians to develop skills and confidence and reach their musical potential, through world class specialist training and tuition and inspirational opportunities to work alongside international visiting artists. The Young Musicians Programme has four strands:

  • Centre for Advanced Training is part of a national intensive music programme for 8 -18 year olds who display exceptional potential and passion for music;
  • The region’s leading Youth Ensembles: Young Sinfonia, Jambone, Folkestra and Quay Voices;
  • Foundation and Step Up Strings for 4 -16 year olds providing an exciting and comprehensive approach to learning for the complete beginner;
  • Folk and Jazz Training Ensembles, which give a taste of ensemble playing to younger musicians

In the past two years our young musicians have performed in the BBC Proms with the BBC Proms Youth Choir, toured to Denmark and Amsterdam, recorded and released new CDs, taken part in workshops with international artists, including ECHO Rising Stars and Royal Northern Sinfonia visiting soloists, performed side by side with Royal Northern Sinfonia and in Gateshead and London International Jazz Festivals and worked with composers in residence to create new pieces of music.

About 300 young people are involved in our Young Musicians Programme each year.

Our Young Musicians Programme combines world class training with opportunity for all. We are committed to ensuring that our programme includes all young people, whatever their personal circumstances.

The purpose of this role is to coordinate all aspects of 3 of our Youth Ensembles:

  • Young Sinfonia,
  • Jambone
  • Quay Voices

And to also coordinate some of our partnership events with young people.

This role will work closely with teams across the whole organisation, especially with programming, marketing, technical and front of house teams.

This is a very hands-on practical role, focussed on planning and coordination of a wide range of activities associated with our Youth Ensembles including residencies and performances.

Job Information

Job Title: Young Musicians Programme Coordinator (Youth Ensembles)
Department & Team: Young People Programme
Location: Sage Gateshead
Working Hours: 36 hours per week. The role will include regular weekend and some evening work.
Salary: £20,313 – £22,999 per annum pro rata (SCP 22 – 26)
Duration of the role: Fixed Term (Maternity Cover)

Position in Organisation

Reports to: Young Musicians Programme Manager
Responsible for: Delivery teams and colleagues as agreed
Works in conjunction with: Programming, Marketing and Communications, Technical and Front of House, Young People’s Programme teams and the Public Engagement Programme teams

Overall purpose of the job

Main purpose of job:
To co-ordinate and ensure the effective, high quality delivery of the following areas of work:

  • Young Sinfonia: Youth orchestra made up of around 40 players conducted by Justin Doyle and trained by visiting artists and members of Royal Northern Sinfonia
  • Jambone: Youth jazz ensemble, directed by Paul Edis which has included high profile live performances with jazz artists such as Andy Sheppard, Sir John Dankworth and Guy Barker.
  • Quay Voices: Mixed voice youth choir for singers aged 14–19 conducted by Matt Beckingham. In recent years Quay Voices have performed with the Kings Singers, National Youth Orchestra, BBC Symphony Orchestra and Royal Northern Sinfonia.
  • Partnership Events: Occasional partnership events that take place at Sage Gateshead.

Main Duties and responsibilities

  • To coordinate all aspects of 3 Youth Ensembles (Young Sinfonia, Jambone and Quay Voices), as well as occasional other partnership events
  • To maintain an appropriate level of safeguarding and pastoral care for participants
  • To ensure activities and events are appropriately staffed
  • To support the Young Musicians Programme Manager to ensure budgets are monitored effectively
  • To task manage Programme Assistants to ensure effective delivery of the Youth Ensemble activity.
  • To use data management systems to support and report on programme activities
  • To contribute to all aspects of monitoring and evaluation and work closely with the Data, Information and Evaluation Manager
  • To ensure internal and external communications are clear and effective
  • To work with the Young Musicians Programme Manager on the promotion and marketing of activities, liaising directly with Marketing colleagues when required
  • To support the Young Musicians Programme Manager in establishing and maintaining strong relationships with strategic partners
  • To work effectively as member of the Creative Learning Coordinator team, being available to cover activities and events from time to time as required
  • Represent the Young Musicians Programme at cross-company meetings, and externally as required


  • To accept appropriate individual responsibility for the observance, promotion and implementation of Child Protection, Health & Safety, Customer Care, Equality and Diversity, Dignity at Work and other policies with the Trust.
  • Undertake other duties appropriate to the post and in line with the needs of the organisation.

Knowledge, experience and skills required to do the job

Essential (required):

  • Minimum A level standard of education or equivalent
  • At least 2 years experience of coordinating and producing excellent learning activities and events for young people to an excellent standard
  • Experience of pastoral care
  • Excellent programme coordination skills, including: Schedule production, Systems implementation, Coordination of people and resources, Financial monitoring
  • Some knowledge, experience and understanding in relation to: Monitoring and evaluating projects, Safeguarding and child protection policies and protocols
  • Expert in Microsoft tools including Word, Excel, PowerPoint
  • Accuracy in data input, word processing, spreadsheet usage and proof reading with a focus on attention to detail
  • Excellent oral and written communication skills
  • Skills and confidence in communicating with people from a wide range of backgrounds
  • Proven organisational skills, with ability to manage a complex workload and prioritise effectively
  • Task management including delegation where appropriate
  • The ability to manage your own workload, working on your own initiative and as part of a team

Desirable (optional):

  • Experience of a performing arts organisation
  • Experience of coordinating courses and classes or other structured music learning provision
  • Experience in using Customer Relationship Management systems
  • Experience of working with the Artifax and Tessitura databases
  • Experience of working with professional musicians

Terms and Conditions

We believe Sage Gateshead is a great place to work – an innovative and friendly environment, where no two days are ever the same.

The holiday entitlement for this post is 33 days pa pro rata (including statutory holidays).

The salary for this post is £20,313 – £22,999 per annum pro rata (SCP 22 – 26)

We also offer subsidised parking for staff members, as well as a discount in our café, and access to a voluntary health cash plan, bike to work scheme, childcare vouchers and travel ticket scheme.

How to Apply

Applications must be made on a North Music Trust online application form.

We regret that CV’s cannot be accepted. If you have any queries about your application please contact 0191 443 4624

Download the job description

Completed applications should be returned no later than 9.00am on Friday 28th April 2017

Please note if you have not been contacted by Friday 5th May 2017 your application has not been successful